Standards of a business Meeting

[karlmhoon]

Hello
What are the standard of a choir business Meeting I meant the steps and all?

[LaylaMonroe]

That's a tough question to answer, Karl.

I don't think there are any SET "standards."  It depends on the purpose of your business meeting.  What are your agenda items?  Why are you calling this meeting?  What do you intend to discuss?  Do you intend to allow participation from the choir members or will this be an address of sorts?

Without knowing the answers to those questions, I'd just have to give you a skeleton agenda:

1. Opening Prayer
2. Icebreaker
3. Opening remarks from MOM
4. Old business
5. New business
6. Questions & Answers
7. Closing remarks & benediction

Ideally, the meeting shouldn't last longer than an hour.  And the moderator, presumably the MOM, shouldn't ever lose control of the agenda and shouldn't be forced into yielding the floor.  Most importantly, when the meeting is over, everyone should feel as though something was accomplished and no one should feel as though the meeting was a formality or a waste of their time.

I hate stupid meetings that waste my time.

[keptbyJesus]

That's a tough question to answer, Karl.

I don't think there are any SET "standards."  It depends on the purpose of your business meeting.  What are your agenda items?  Why are you calling this meeting?  What do you intend to discuss?  Do you intend to allow participation from the choir members or will this be an address of sorts?

Without knowing the answers to those questions, I'd just have to give you a skeleton agenda:

1. Opening Prayer
2. Icebreaker
3. Opening remarks from MOM
4. Old business
5. New business
6. Questions & Answers
7. Closing remarks & benediction

Ideally, the meeting shouldn't last longer than an hour.  And the moderator, presumably the MOM, shouldn't ever lose control of the agenda and shouldn't be forced into yielding the floor.  Most importantly, when the meeting is over, everyone should feel as though something was accomplished and no one should feel as though the meeting was a formality or a waste of their time.

I hate stupid meetings that waste my time.

Hey Glorayyyyyyyyyy!!  Me too, that includes at work too. 

[vtguy84]

Very good setup, LaRue

[LaylaMonroe]

Very good setup, LaRue

Thanks, bruh.  I gotta be honest.  I never use "old business" and "new business."  LOL!    It feels so baptist to me... (not that there's anything wrong with that, it just ain't me).

I usually list the agenda items... but since I don't know what Karl's agenda items are, I figure the old/new biz will suffice. 

Hey Glorayyyyyyyyyy!!  Me too, that includes at work too. 

Honaaayyyyyyy.... that is my biggest pet peeve.  For real.  I get a sho' nuff attitude offa dat.  I don't care if it's at work, at church, or anywhere else.  I hate unnecessary meetings.  HATE 'EM! 

[sjonathan02]

That's a tough question to answer, Karl.

I don't think there are any SET "standards."  It depends on the purpose of your business meeting.  What are your agenda items?  Why are you calling this meeting?  What do you intend to discuss?  Do you intend to allow participation from the choir members or will this be an address of sorts?

Without knowing the answers to those questions, I'd just have to give you a skeleton agenda:

1. Opening Prayer
2. Icebreaker
3. Opening remarks from MOM
4. Old business
5. New business
6. Questions & Answers
7. Closing remarks & benediction

Ideally, the meeting shouldn't last longer than an hour.  And the moderator, presumably the MOM, shouldn't ever lose control of the agenda and shouldn't be forced into yielding the floor.  Most importantly, when the meeting is over, everyone should feel as though something was accomplished and no one should feel as though the meeting was a formality or a waste of their time.

I hate stupid meetings that waste my time.

This is pretty good. I'd eliminate the Icebreaker, though. I hate Icebreakers about as much as I hate stupid, unnecessary meetings.

I might eliminate opening remarks, as well. I like to 'get in and get out'; especially if there's a lot of 'business' that I need to cover in the meeting.

[LaylaMonroe]

This is pretty good. I'd eliminate the Icebreaker, though. I hate Icebreakers about as much as I hate stupid, unnecessary meetings.

I might eliminate opening remarks, as well. I like to 'get in and get out'; especially if there's a lot of 'business' that I need to cover in the meeting.

Yeah, I'd say that the only thing you HAVE TO HAVE in a business meeting is opening and closing prayer, and a discussion of the business at hand.  Everything else is optional.

For me, icebreakers can help ease any tension or anxiety folks might be feeling, or change a negative attitude into a positive one, or just make people laugh.  In this type of setting, I wouldn't recommend taking more than 5-7 minutes total to do it, and if you can do it in less time than that, that's even better.

An icebreaker is especially helpful when you are dealing with new people (or a totally unfamiliar group of people, which is usually what I'm doing), or when you have dissention within the choir.  Folks mad at each other or not getting along, etc.  (Karl, if you want some ideas for icebreakers, let me know).

As for opening remarks, I'd definitely consider that optional, too. But, it's another item that doesn't have to take long.  I'd say 30 seconds to 2 minutes is sufficient to thank ppl for coming and tell them why you called the meeting and what they can expect over the next 45 minutes.

But again... all that stuff is optional, so it's best to go with whatever works best for you and your group.